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You can link any Outlook items with your contacts. So you can add a contact to an appointment item, and if you double click the contact, you could see, for instance, its mailing address. This is useless, however, on the road with your smartphone where the contact linking isn't available.
(Since Outlook 2007 the 'Contacts' field isn't shown by default. Read here how to get the field back.)
With a few lines of VBA code you can copy important information from the contact to the appointment item. That way the information will be available even on the road. This sample copies the mailing address to the 'Location' field if the field is still empty.
After pasting the code into 'ThisOutlookSession', restart Outlook, create an appointment item, and add a name from your contacts folder, then save it. If the contact is found (Outlook will display it underlined), the mailing address will be displayed under 'Location'.
Private WithEvents m_Items As Outlook.Items Private Sub Application_Startup() Set m_Items = Application.Session.GetDefaultFolder(olFolderCalendar).Items End Sub Private Sub m_Items_ItemAdd(ByVal Item As Object) If TypeOf Item Is Outlook.AppointmentItem Then AddContactInfo Item End If End Sub Private Sub m_Items_ItemChange(ByVal Item As Object) If TypeOf Item Is Outlook.AppointmentItem Then AddContactInfo Item End If End Sub Private Sub AddContactInfo(Appt As Outlook.AppointmentItem) On Error GoTo ERR_HANDLER Dim Link As Outlook.Link Dim Contact As Outlook.ContactItem Dim Adr As String Static Busy As Boolean If Busy Then Exit Sub Else Busy = True If Appt.Location = "" Then If Appt.Links.Count Then Set Link = Appt.Links(1) If Not Link.Item Is Nothing Then Set Contact = Link.Item If Not Contact Is Nothing Then Adr = Contact.MailingAddress Adr = Replace(Adr, vbCrLf, ", ") If Right$(Adr, 2) = ", " Then Adr = Left$(Adr, Len(Adr) - 2) End If Appt.Location = Adr Appt.Save End If End If End If End If ERR_HANDLER: Busy = False End Sub
|VBOffice Reporter is an easy to use tool for data analysis and reporting in Outlook. A single click, for instance, allows you to see the number of hours planned for meetings the next month.|