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Mailing addresses almost always have a multi-line format. If you want to paste such a text into a field that doesn't accept multi-lines, then you'd have to edit it manually before copying the text. For instance, the 'Location' field of the Outlook appointment form is such a field that doesn't accept multi-lines.
This macro copies the selected text, for instance from an email, and replaces all line breaks by a comma. Then the text is added to the clipboard. Now you can paste the text as usual, for instance by pressing CTRL+V, into any fields.
For copying data to the clipboard the DataObject of the MSForms library is used. In order to add a reference to that library, click in the VBA editor on Insert/UserForm. (You could then remove the form, which you see in the project explorer.). Also note, this macro requires Outlook 2007 or higher. You could also use it with Outlook 2003 if Word is used as email editor, however, in this case only emails are supported.
Select any text in the message field of an Outlook item, then press ALT+F8 in order to start the macro.
Public Sub CopyAsSingleLine() Dim Text As String Dim DataObject As MSForms.DataObject Text = GetSelectedText If Len(Text) Then 'Replace line breaks by comma Text = Replace(Text, vbCrLf, ",") Text = Replace(Text, vbCr, ",") Text = Replace(Text, Chr(11), ",") 'Remove double comma While InStr(Text, ",,") Text = Replace(Text, ",,", ",") Wend 'Remove the very last comma If Right$(Text, 1) = "," Then Text = Left$(Text, Len(Text) - 1) End If Set DataObject = New MSForms.DataObject DataObject.SetText Text, 1 DataObject.PutInClipboard End If End Sub Public Function GetSelectedText() As String Dim Sel As Outlook.Selection Dim Doc As Object 'Word.Document Dim Wd As Object 'Word.Application Dim WdSel As Object 'Word.Selection If TypeOf Application.ActiveWindow Is Outlook.Inspector Then Set Doc = Application.ActiveInspector.WordEditor Else Set Sel = Application.ActiveExplorer.Selection If Sel.Count Then Set Doc = Sel(1).GetInspector.WordEditor End If End If If Not Doc Is Nothing Then Set Wd = Doc.Application Set WdSel = Wd.Selection GetSelectedText = WdSel.Text End If End Function
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