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The journal in Outlook is very good for tracking working hours. And it happens frequently that you have to create a lot of entries for the same project, all of which have always the same data - except the start time and duraton, of course.
To avoid that you always have to enter the same data (like the subject, contact data and categories) you could create a copy of an existing item with the mouse. But the disadvantage then is that every entry gets the same Creation Time, and it would be impossible to sort your journal entries chronologically. Therefore, this sample creates a new journal item and pastes all of the relevant data from the currently selected item.
If the currently selected item is a task item, then the macro will create a copy of that one.
Simply add a button to your toolbar to start the macro, or start it by pressing ALT+F8 - and save a lot of time daily.
Public Sub CreateNewFromCurrentItem() Dim obj As Object Dim Sel As Outlook.Selection Dim J1 As Outlook.JournalItem Dim J2 As Outlook.JournalItem Dim Links1 As Outlook.Links Dim Links2 As Outlook.Links Dim T1 As Outlook.TaskItem Dim T2 As Outlook.TaskItem Dim i& Dim Link As Outlook.Link Dim F As Outlook.MAPIFolder Set Sel = Application.ActiveExplorer.Selection If Sel.Count Then Set obj = Sel(1) Set F = obj.Parent If TypeOf obj Is Outlook.JournalItem Then Set J1 = obj Set J2 = F.Items.Add(olJournalItem) With J1 J2.Categories = .Categories J2.Companies = .Companies J2.ContactNames = .ContactNames J2.start = Now J2.Subject = .Subject J2.Type = .Type End With Set Links1 = J1.Links Set Links2 = J2.Links On Error Resume Next For i = 1 To Links1.Count Set Link = Links1(i) Links2.Add Link.Item Next J2.Save J2.Display ElseIf TypeOf obj Is Outlook.TaskItem Then Set T1 = obj Set T2 = F.Items.Add(olTaskItem) With T1 T2.Categories = .Categories T2.Companies = .Companies T2.ContactNames = .ContactNames T2.Subject = .Subject End With Set Links1 = T1.Links Set Links2 = T2.Links On Error Resume Next For i = 1 To Links1.Count Set Link = Links1(i) Links2.Add Link.Item Next 'T2.Save T2.Display End If Set T1 = Nothing: Set T2 = Nothing Set J1 = Nothing: Set Links1 = Nothing Set J2 = Nothing: Set Links2 = Nothing Set obj = Nothing End If End Sub
|With Category-Manager you can group your Outlook categories, share them with other users, filter a folder by category, automatically categorize new emails, and more. You can use the Addin even for IMAP.